Quickbooks Online Payroll | Easy Steps to Run Payroll with QuickBooks

Quickbooks Online Payroll

How to Run Quickbooks Online Payroll for Hourly and Salary Employees.

Managing payroll for small businesses can be done in three ways, run payroll by hand, outsource payroll and the use of a payroll system. This post shows you how to do payroll using Quickbooks Online Payroll system.

Quickbooks Online Payroll

Reasons To Payroll

  • Employers who want to offer their associates the option to enroll in Benefits
  • Compliance with new HR laws and regulations
  • You want to temp a great candidate before onboarding permanently
  • Contractors who need to be W-2 employees
  • Companies looking to control their total headcount
  • For those who don’t have an in-house HR team
  • If you have self-sourced a candidate for a short-term coverage position (someone out sick, on vacation, maternity/paternity leave, etc)
  • Event Assignments (we can payroll someone as short as a 1-day assignment)

How to run payroll

Many businesses need to run a payroll for contractors, hourly employees, or regular full-time staff.

Wait a while…

Before you start using payroll software, you have to make sure the software actually meets your needs. Determine what you need the software to do. If the software does not meet your needs, it will not be effective for your business. Payroll software could include these features:

  • Payroll tax filing and deposits
  • Form printing
  • Employee access
  • Mobile compatibility
  • Time and attendance tracking

In conclusion, Quickbooks Online Payroll meets these requirements and as such it’s the best for all your small business payrolling purposes.

This part of the post will guide you on how to run payroll with Quickbooks Online Payroll system. And it’s credited to Quickbooks Online Payroll official page.

Steps to run payroll for Hourly Employees

  1. Visit Quickbooks Online Payroll official page
  2. Click on sign in at the top right of the page
  3. Select Quickbooks Online Payroll
  4. Click Run Payroll
  5. Select the Pay group you to want to run payroll for, and select Next. (If you only have one pay group, it will already be selected as the default option.)
  6. Enter information for Hourly employees& Contractors
  7. Select your First day of pay period, Last day of pay period &Pay date, then select Process. (when creating a payroll the first time)
  8. Enter the applicable Hoursunder the respective Income types. (You can add or remove available Income type columns from the Gear icon above Edit columns.)
  9. Select Next.
  10. Repeat steps 1-6 to pay your Salary Employees. (Tip: If you do not wish to pay an employee on a pay group, you can change the Pay? toggle-button to Off.)
  11. Before submitting, review each employee details to make sure the information is accurate and all your employees are accounted for. To see details on a particular paycheque, select the View Details
  12. Check the box confirming that you have properly reviewed all information and that your payroll is approved and ready for processing.
  13. Select Approve

Steps to Run Payroll for Salary Employees

Though both steps to running payroll for salary and hourly employees are the same, a slight difference existing in the hourly process.

  1. Visit Quickbooks Online Payroll official page
  2. Click on sign in at the top right of the page
  3. Select Quickbooks Online Payroll
  4. Click Run Payroll
  5. Select the Pay group you want to run payroll for, and select Next. (If you only have one pay group, it will already be selected as the default option.)
  6. Enter information for salary employees
  7. Repeat steps 1-6 to pay your Salary Employees. (Tip: If you do not wish to pay an employee on a pay group, you can change the Pay? toggle-button to Off.)
  8. Before submitting, review each employee details to make sure the information is accurate and all your employees are accounted for. To see details on a particular paycheque, select the View Details
  9. Check the box confirming that you have properly reviewed all information and that your payroll is approved and ready for processing.
  10. Select Approve.

Running Payroll with Quickbooks Online Payroll: Tips

Tips #1: To make sure everyone gets paid on time, be sure to review and approve your employee’s payroll by 12:00 PM EST, three business days before the desired payment date.

Tips #2: The Payroll will be finalized by Wagepoint within 24 hours of your approval. You will not see the pay stubs or any reports until 48 hours before the pay date. Please ensure the funds for your pay run are available in the bank account prior to submitting payroll.

Tips #3: If you are in a “Pending state”, it means you missed the cut-off time for the payroll you started and would need to change the date in accordance with the three-day lead time to process a payroll.

Tips #4: When you run payroll, Wagepoint will deduct the net amount for direct deposit, source deductions, and workers’ compensation. The source deductions will be remitted on your behalf according to the remittance frequency you chose during the setup. Workers’ compensation will be paid monthly regardless of remittance frequency.

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