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Home » Softwares » Square Payroll: Online Payroll Services | All you Need to Know

Square Payroll: Online Payroll Services | All you Need to Know

Square Payroll: Online Payroll Services | Overview of Square, Inc. Software Reviews, Features, Demo, Alternative, Comparison, Sign up and log in.

Square, Inc. is a financial services, merchant services aggregator, and mobile payment company based in San Francisco, California. The company markets several software and hardware payment products, including SquareRegister and Square Reader, and has expanded into small business services such as Square Capital, a financing program, and Square Payroll.

Square Payroll


Overview of Square, Inc.

Square, Inc. (“SQ”) is a credit card processing and business solutions provider. Square provides a free software app with affordable hardware (which is often free) that turns mobile devices into powerful point-of-sale (POS) solutions. This helps sellers or merchants with a mobile device accept card payments anywhere, anytime.

Square also enables sellers to receive payments made through EMV (Europay, Mastercard, and Visa) chip cards and the latest contactless payment methods (such as Apple Pay) that are based on near-field communications (NFC) technology. Square makes it easy for sellers to get started in minutes and requires no credit checks. Square offers the same rate for the acceptance of Visa, MasterCard, Discover, and American Express payment cards.

Square is a fintech company that, in our opinion, uses the most interesting business models. Their core product is payment processing, but they managed to build a variety of services on top of that, including Square Payroll, the best online payroll service.

Square offers a mobile payment processor and three core hardware products:

  • Square Stand: $99
  • Square Contactless + Chip Reader: $49
  • free Magstripe Reader

Square Register, a mobile app, supports all of these products. Square charges merchants a flat fee of 2.75% per swiped transaction, or 3.5% + $0.15 for each manually entered sale.

Besides hardware, Square also develops service-based products such as SquareCapital to provide loans to merchants and Square Payroll to help manage employees and salaries.

Who they serve: square customers

Square target customers are sellers that face challenges with the traditional system of accepting payment cards. Some of the challenges that sellers face with traditional payment processors are: low acceptance rates; expensive hardware and software; fragmented, difficult-to-use solutions; and complex and opaque pricing.

Why customers prefer Square

Square provides the following key benefits to sellers through its solutions: fast, easy, and inclusive sign-up; simplicity; affordability; transparent pricing; fast access to funds; and the ability to take payments anywhere, anytime.

Square Products and Services

The products and services are categorized into:

  • Payments and POS Services: These include hardware and software solutions to accept payments in person or online and analyze business information.
  • Financial Services: These help sellers with funds to run and grow their businesses.
  • Marketing Services: These help sellers reach their customers and increase sales.

Products and Service Listing

Here is the list of all square products and services:

  • Employee management
  • Square Register
  • Square Cash App
  • Online store
  • Square Capital
  • Caviar
  • Square analytics
  • Square gift card
  • Square invoices
  • Square customer engagement
  • Payment Card Reader & Stand
  • Payment Processing
  • Email payment service
  • Point of Sale Security System

Before we delve into Square Payroll, let’s show you other payment management tools for small businesses. Of course, Square Payroll is #1 on the list.

The best payroll management tools

Online payroll services, software, calculations, and checks

  • Xero Payroll.
  • Paycheck Manager.
  • Square Payroll.
  • Intuit Basic Payroll.
  • QuickBooks
  • Gusto
  • ADP

Other companies that offer payroll services are:

There are a number of companies available that are dealing in the payroll services market, such as ADP, IOIPay, OnPay, APS, Paychex, BenefitMall, PayUSA, MyPayrollHR, Coastal Human Resource Group, Gusto, and PAYweb. Let’s explore Square Payroll.

Square Payroll: Online Payroll Services

Square Payroll is also deployed on mobile devices. Available on Android and iOS platforms.

The app makes it easier to pay W2 employees and 1099 contractors with a few clicks. The app can also import timecards or enter employees’ hours. The software can pay your employees, file your payroll taxes, and send your tax payments to federal and state tax agencies.

The amazing thing is that you don’t need to bug yourself with the question, How does square payroll work? You can get square payroll tips on how to run payroll with square payroll in simple steps. In our previous post, as well as on the official FAQ page of “square”.

Is Square Payroll good?

Square Payroll helps you pay your whole team in just a few clicks. All there is to do is import any timecards or enter your employees’ hours; the rest is a story. The software will calculate all the taxes for you and even email your employees to tell them they’ve been paid. As such, square payroll is not only good for your accounting purposes but also the best tool for employee management and other financial activities.

Key Features of Square Payroll

#1: Hourly and salaried payment processing: Pay hourly and salaried workers. Your team gets paid via direct deposit, check, or deposit to the Cash App or Cash Cards. Subscription includes unlimited pay runs each month.

#2: Tax Compliance: Square handles all your payroll tax filings and payments and provides quarterly and end-of-year reports like W2s and 1099s.

#3: Manage Timecard Hours: Save time by importing timecard hours and tips from the Square Point of Sale app or other leading timecard apps.

#4: Manage Employee Schedules and Taxes: Track sick leave, paid time off and overtime, employee online accounts, and the team’s pre- and post-tax deductions.

#5: Payroll Management: Automatic Payroll That Runs on Its Own

#6: Manager and Employee Perks Access affordable benefits plans for you and your employees, including health insurance, 401(k) retirement plans, workers compensation, and pre-tax spending.

Why Square Payroll is the Best Online Payroll Service for Your Payment Processing

Here are five things that distinguish Square Payroll Software from other payroll tools out there: What to check out before choosing payroll software for your business


The software provides a complete solution. If a single piece of software provides a complete solution, then that should be preferred. If you get different software for a different module, then integration between that software would be a tough task.


One of the important factors to consider is the security the software provides. Processes like payroll are highly sensitive as the employee’s financial data is on the line. Many software just has transport layer encryption and claims to have bank-level security, but that is not true. Not only multi-level transport-layered encryption but also storage-layer encryption is essential.

User Experience

Good software should provide a top-class user experience. I personally believe any software should provide a good user experience, be easy to use, and leave a positive impression on the user.

Quality customer support

A system like payroll processors has a bit of technicality involved with it. The software vendor should have a quality support team that could assist in troublesome situations. I believe that support is also one of the most important factors to look for when choosing a vendor. Even if the software is extraordinarily good, if they do not provide decent support, then it is a waste.

Demo & Trial

The best way to evaluate software is to use it yourself. You can take a close look at different modules and decide which would be suitable for your organization. So if the vendor provides a free demo and a free trial, that would be the best option to review the software.


Square Payroll starts at just $34 per month. With our fair and flexible pricing, you’ll only be charged for the employees you pay. There’s no monthly subscription if you’re just paying 1099 contractors; it’s just $5 per contractor you pay each month.

Square Payroll Sign Up

To sign up and start using the best payroll processing system. Visit Square’s official page and key in your registration details.

Square Payroll Mobile Download

For Android and iOS users, you can download the app on the app store; for iOS users and Google Play users,

Login/sign in

It’s no hard thing for users of the software to log in to their account. Here’s how to login:

  • Visit the login page.
  • Enter your email
  • Key in your password.
  • Hit the sign-in button.

Forgotten Password

If you’ve lost grip on your account, sign in details. Click the “forgot password” button on the login page in the enter password field, and reset your password in a few easy steps.

Square Payroll vs. ADP

Square Payroll costs less than half the price of ADP. Square Payroll costs only $29 per month plus $5 per month per person, translating to about $1,850 per year instead of about $4,000 with ADP. In fact, if you pay only contract workers, not employees, the cost is $5 per month per contractor with no monthly fee.

Square payroll vs. QuickBooks

All of these apps are great tools for payroll processing and a lot more HR, taxes, etc. management software. We would recommend Square Payroll for small businesses because of its low fees, pay stub, amazing health insurance, print checks, and, best of all, its strong customer service expertise.

Over to you

The interesting fact is that there is a demo and free trial version if you would like to try to see if Square Payroll is the ideal payment processing and employee scheduling software for you. You can choose to use a paid plan when you’re done checking out the app (monthly or annual billing options are available).

With the right software, filing your own taxes can be easy and affordable. Processing your own payroll is easier than you think. Do payroll yourself; use a payroll service like Square Payroll.

If you need more tips and support, contact or visit the FAQ section of the “Square official site”. If you need us to help you with any issue, don’t forget to use the comment box below.

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